System Maintenance
Auction Flex includes a System Maintenance feature to keep the software running smoothly. You will also receive weekly reminders to back up your data and keep the system up-to-date.
When you see this reminder, follow the on-screen instructions for key system maintenance procedures.
Clicking the Yes button will bring up the System Maintenance window, where you can run your backup and data utilities. It is highly recommended that you perform regular data backups, especially after large daily data inputs.
Data Backup Guidelines
The backup tool will create a single .ZIP file of all your data. This utility does NOT back up your images. If you want to back up your images, you will need to do that manually to removable media.
Auction Flex supports multiple devices for removable media, including CDs, USB flash drives, and portable hard drives.
We recommend you keep multiple off-site copies so that in the event of a catastrophe (such as flood or fire) at one location, the data will remain safe and available.
We also recommend that you regularly back up your computer’s hard drive if you do not use removable media as your primary backup source. Failure to back up your computer’s hard drive could result in the loss of data if the hard drive fails.
System Maintenance Features
For optimal performance, it is best to follow the options in the System Maintenance window in descending order: back up data, verify data and indexes, check for data irregularities, and pack data and rebuild indexes. We recommend you complete each option without errors before moving to the next option. Contact Auction Flex staff if the maintenance task create errors.
Backup Data Functions
The Backup button will compress all the files in the data folder into a .ZIP file and save that file to a location of your choosing, such as a USB flash drive or your computer’s hard drive. Before performing any of the data utility tasks, always create a backup first.
Verifying Data
This feature checks Auction Flex for any corrupted tables and indexes to ensure the quality of your data. Make sure all forms, including the Easy Navigator window, are closed before you run the data utility tools.
Check For Data Irregularities
By checking for irregularities, Auction Flex makes certain the backup files for other errors that might affect your backup files or the index.
Pack Data And Rebuild Indexes
Auction Flex performs table maintenance to optimize performance.